Tech Tip – Steps Recorder

If you would like a fast and easy way to describe to someone else (with pictures and steps) how you do something on your Windows 10 computer, the ‘Steps Recorder’ will record what you do and produce a file or slideshow showing those steps.

To record your steps:

– Go to the start menu and type in ‘Steps Recorder’.

– Click on the Steps Recorder App.

– Click the start button and carry out the steps you would like to demonstrate.

– Click on the stop button at the end.  The Steps Recorder will produce a document of your steps showing screenshots.

– You can then review the recorded steps as a file or as a slideshow.

– Save the steps as a .zip file. 

Tech Tip – Stop Skype From Opening Automatically

If you would like to stop Skype from opening and appearing automatically, every time you log into or start-up Windows 10, here’s how:

– Go to ‘Settings’ (type ‘Settings’ in the taskbar and select it).

– Click on ‘Apps’.

– On the ‘Apps and Features’ page, left-hand side, click on ‘Startup’.

– Switch the Skype toggle to ‘Off’.

To also stop Skype from carrying out tasks when you have not asked it to, go back to the main Settings page and:

– Click on ‘Privacy’.

– Left-hand side, scroll down and click on ‘Background apps.

– Find Skype and click the toggle to ‘Off’. 

Tech Tip – Optimising Storage

You can make sure that you are making the best use of the space on your computer by using the Storage Sense feature in Windows 10.  Here’s how:

When enabled, Storage Sense will automatically work in the background when your PC is getting low on space to free-up space by ridding your system of unwanted, unused files and content in e.g., the temporary files folder, recycle bin, and the download folder.  To put Storage Sense to work for you:

– Go to Settings.

– Select “System” and “Storage”.

– Set the toggle to “On”.

– To clean up unused files now, rather than when space is running low, click on the “Configure Storage Sense or run it now” link.

Tech Tip – How To Unsend’ An Email With Gmail

If you use Gmail and if you would like to avoid sending an email to the incorrect recipients, without the promised attachments, with the wrong subject line, or worse, here’s how:

– Gmail settings offer the option of pausing an email delivery up to 30 seconds, thereby buying you valuable time to stop it from being sent and to make any corrections.  To enable this:

– In Gmail go to ‘Settings’ and click on ‘See All Settings’.

– Under the ‘General’ tab (left-hand side) find ‘Undo Send:’

– Change the Send cancellation period from the default 5 seconds to 10, 20, or 30 seconds.

Tech Tip – Stop Videos From Automatically Playing

In Windows 10, using Microsoft Edge, here’s how you can block annoying autoplay ads and videos on a web page:

– Click on the 3 dots (top right) and select ‘Settings’.

– Select ‘Cookies and site permissions’ (middle of the left-hand menu).

– Scroll down to ‘Media Autoplay’ and set to ‘Limit’.

– Refresh the page to see changes.

Tech Tip – Faster Startup

If your computer’s getting a little slow and you would like to save time by having a faster computer startup with Windows 10 by trimming down the number of programs that try to load on startup, here’s how:

– Go to Settings > Apps > Startup.

– Look at the list of programs, whether they’re enabled, and what impact each has on your startup time.

– Select the ‘off’ toggle position for those programs that you don’t need to load every time you start your computer e.g., the programs you don’t use often.

Tech Tip – Organising Tabs With A ‘Bounce’

In Windows 10, if you would like a fast and easy way to stay organised by instantly getting a birds-eye view of each tab that you have open without interrupting the flow of your work this tip is for you.

– Click on the tab part of the current window that you are working on.

– Drag the tab and ‘bounce’ it against the side of the screen.

– All the other windows you have open will appear on the opposite side of the screen.

– Select which window you would like to fill the open space.

Tech Tip – Windows 10 Emoji/Kaomoji Keyboard

If you would like a fast and easy way to include emojis in your writing or get access to a free resource of extra graphics when using Windows 10, you may not know that Windows 10 now has an integrated emoji and Kaomoji keyboard. Here’s how to find it:

To load the emoji/kaomoji keyboard:

– Press the Windows key + ;

– Click on the icons at the bottom of the emoji window to reveal lots of colourful emojis in each category.

– These emojis can also be used as graphics in documents by highlighting them and increasing the font size.

Tech Tip – Sending Delayed Emails

In Microsoft Outlook you can delay the delivery of an individual message or you can use rules to delay the delivery of all messages by having them held in the Outbox for a specified time after you click Send.  Here’s how:

To Delay the delivery of a message:

– When composing the message, select the More options arrow from the Tags group in the Ribbon.

– Under Delivery options, select the Do not deliver before check box, and then click the delivery date and time you require.

– Click on Close (for Delivery Options) and click Send for the email.  The message will remain in the Outbox folder until the delivery time you specified.

If you change your mind and decide to send the email immediately:

– Click on Outbox and open the delayed message.

– Select the More options arrow from the Tags group in the Ribbon.

– Under Delivery options, clear the Do not deliver before check box, click Close, and click Send.

To delay the delivery of all messages (by up to 2 hours) by creating a rule:

– In Outlook, click File, click Manage Rules & Alerts and click New Rule.

In Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next.

– In Step 1: Select condition(s), select the checkboxes for your preferred options and click Next.

– In Step 1: Select action(s), select the defer delivery by a number of minutes check box.

– In Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held (up to 120 minutes maximum).

– Click OK, click Next, and select the checkboxes for any exceptions. Click Next.

– In Step 1: Specify a name for this rule box, give the rule a name.

– Select the Turn on this rule check box and click Finish.

Tech Tip – Jump Lists

In Windows 10, if you would like to return quickly and easily to a location that you have recently visited, the ‘Jump List’ feature in the taskbar can help. Here’s how it works:

– Jump list works for browsers, folders, and other programs where the icons are displayed in the taskbar at the bottom of the screen.

– Taking browsers as an example, right-mouse-click over a browser icon in the taskbar.

– This will display a vertical list of most visited pages, recently closed pages, and tasks.

– Click on the location that you would like to return to.