Tech Tip – Open Pinned Programs Easily With Keyboard Shortcuts

If you use certain Windows 10 Microsoft Office programs often, you can pin them to the taskbar and then open them quickly and easily with keyboard shortcuts.  Here’s how:

– If you have a program open e.g., Word, hover your mouse over it (in the taskbar), right mouse click and select ‘Pin to taskbar’. Do this for any other programs you also want to pin to the taskbar for easy access.

– If, for example you have pinned 5 programs to the taskbar, to open the second program, press “windows+2“.

– To open any of the other pinned programs, follow the same pattern i.e., hit “windows+number-in-sequence”.

Tech Tip – Boost Your Security Protection In Google Chrome

With so many browser-based security threats, here’s a fast and easy way to activate 2 settings in Google Chrome browser to protect you from the popular threats of phishing and untrusted browser extensions:

– Open the Chrome browser, click on the 3 dots (top-right) and select ‘Settings’.

– Click on ‘privacy and security’ (left hand-side).

– Click on ‘Security and Privacy Centre’.

– Turn the toggles to the ‘on’ position for ‘Extension Guard’ and ‘Anti Phishing’.

Tech Tip – Get Gmail in Your Windows 10 Mail App

If you’d like a tidy, easy way to see your Gmail emails and Microsoft emails all in one place in Windows 10, here’s how to set it up:

– Click on ‘Start’ and type ‘Mail’, and select the Mail app.

– Open the app, right hand side click “+ Add account” and select Google/Gmail from the list.

– Enter your Gmail login details and complete any security verification.

– Click on ‘Allow’.

Tech Tip – Backing Up Your Chrome History

If you’ve lost your Google Chrome history and you’d like to avoid the frustration of having waste time trying to find those useful and interesting websites that you remember looking at, here’s how to back-up your history so it doesn’t happen again:

Enable Sync

Enabling sync on Google Chrome history copies your history (and bookmarks) to your other devices (where you’re logged into your Google account), thereby stopping you from losing it. To turn on sync:

– Open Google Chrome and sign in.

– In a new tab, go to the 3 dots (top-right) an select ‘Settings’ from the list.

– Click on “Turn on sync” and click yes to confirm.

Backup The History File

To backup the history file itself, so that Chrome automatically stores your browsing history in a MySQL database file on your computer so you can then store it in a secure location e.g., OneDrive or Dropbox:

– Open a browser and paste the following in (substituting your own username): C:\Users\Username\AppData\Local\Google\Chrome\User Data\Default.

– Find the file in the list called ‘History’ and copy it and paste it into another secure directory/drive as a backup.

Tech Tip – All The Emojis You’ll Ever Need

Emojis can be a great tool for creating more engaging social media posts and more, so here’s a site where you can find and copy all the emojis you’ll need:

– To find the emoji you’re looking for:

– Go to https://emojipedia.org/.

– Type a name/description of the emoji required into the search field or select the category of emoji you’re looking for (left-hand column) or try the ‘Most Popular’ (middle column).

– Click on the category link and scroll down to find your emoji of choice.

– Click on the link to that emoji and click on the ‘Copy’ button. The emoji is now on your clipboard, ready for pasting.

Tech Tip – Minimise All Windows Instantly With The Show Desktop Button

If you’d like to know a fast way to minimise all your open windows with one click in Windows 10, here’s how.

– Look at the bottom far right-hand side of the screen, to the right-hand side of the ‘notifications’ icon. You will see a tiny, vertical line.

– Click on the line and all your open desktop windows are instantly minimised.

– Click on the line again to restore/maximise all the windows.

Tech Tip – Using The Windows Clipboard History

If you’ve copied and pasted several items today but need to quickly and easily go back and use something you pasted earlier, you can use the clipboard history in Windows 10. Here’s how:

– To open the clipboard history, press the Windows logo key + V (and then select Turn on if it’s not on already).

– Find the item in the list (most recent at the top) and select it. Once selected, this is automatically copied back onto the clipboard and can be pasted again.

– To remove any items from the clipboard history list, click on the three dots next to the item and select ‘delete’.

– If you’d like to sync your clipboard items to your computer and access them from any other Windows 10 device, select Start > Settings > System > Clipboard and then select ‘On’ under ‘Sync across devices’.

Tech Tip – Help Improve Your Productivity With Microsoft’s MyAnalytics

If you’d like to get data-driven insights into your work habits to improve your productivity, you could try Microsoft 365 MyAnalytics platform. Here’s how:

– Sign into your Microsoft 365 account.

– Select MyAnalytics from the app drawer or click on the 9-dot square menu (top left) and select the ‘All Apps’ link and click on the ‘MyAnalytics’ link.

– Here you can get insights into (and address issues like) ‘Focus’ (time you typically have leftover to focus on your tasks outside of meetings, emails, chats, and calls), ‘Well-Being’ /’Quiet Days’ (days without interruptions), ‘Collaboration’ (the percentage of your time spent in meetings, emails, chats, and calls), and ‘Network’ (whether you are proactively managing your network of collaborators).

– MyAnalytics also shows what percentage of your week spent in meetings and what percentage of your calendar is booked when the week starts and makes recommendations to help.

Tech Tip – Create Simple To-Do Lists Using Google Tasks

Google Tasks (like Microsoft To-Do), which is already built into Gmail and Google Calendar offers an easy way to create simple to-do lists. Here’s how to use it:

– Sign-in to Google, open Calendar, and click on the ‘Tasks’ symbol (right-hand side, blue circle with pen symbol).

– Click on “Add a task”.

– Add the title, details, date, and time, and click on the tick/complete link. You will notice that it has then been added to your calendar.

– For bigger tasks, click on the three-dot symbol next to the task name (right-hand side of Calendar), select ‘Subtask’, and add each subtask of the main task including time and date.

– When a task is completed, right-mouse click on it in Calendar and select ‘Mark completed’. This will put a line through the task.

– In Calendar, clicking on the yellow light bulb symbol enables you to add notes via Google Keep.